Student Records

Information on how to obtain a copy of your DPS transcript, diploma, or school records can be found here.

Non-Graduate Records

All schools maintain records for their current students. A student’s record follows them to each Dayton Public School building they attend.

Open schools also maintain records for students who are not actively attending Dayton Public Schools. Each building only keeps one-year records in their building. Requests for those records should be directed to the school.

Graduate Records

High schools that are open maintain records for their graduates. Each building only keeps one-year of records in their building. Requests for those records should be directed to the school.

Closed DPS and Charter Schools

Records for schools that have closed are located in the Student Enrollment Center and the Service Building.  Requests for these records should be directed to the SEC, (937) 542-5555.

Records Q&A

 

Q:

Where are records located?

A:

Records for closed schools are the responsibility of the Student Enrollment Center.

Records for schools that are still open are at the schools no matter how old the record. If a school moved(s) into a new or refurbished building during the district’s building project from 2004-2012, the old student records are/will be housed with the Student Enrollment Center.

Some inactive records for students born 1/1/70 or later are at the Student Enrollment Center.

Q:

How can I get my records?

A:

Online: 

Please use the following link (Request for Transcript/Records)

Q:

Can I get a copy of my husband’s (child’s/parent’s) record?

A:

No. The 1974 Privacy Act prohibits the release of a record without the authorization of the individual. The individual may designate someone else to pick up the transcript by providing a written note signed and dated by the individual.

Q:

Will you accept a faxed release?

A:

No. Request must be submitted online.

Q:

Can you tell me over the phone if someone graduated from XXXX High School?

A:

See above answer.

Q:

I am doing a genealogy search.  Can you tell me about my relatives?

A:

Yes. Please submit request online.

While it is not possible to provide a copy of the transcript because of the Privacy Act, we can provide directory information which includes the grade levels student attended in school, their parents’ names, their home address at the time they were in school, date of birth, and place of birth. All of this information is contingent upon its being recorded on the student record, of course.

Q:

Can you fax my transcript?

A:

No.

Q:

Can I request a copy of my shot record?

A:

Yes. Please request online. The records on microfilm will not have shot records. If we have your actual cum folder, your shot records may be in your file and we will be glad to provide you with a copy. If there are no shot rexords on file, you will receive a refund. Health/medical records, visual/hearing screenings and immunization records are not required by law to be a part of the student’s permanent record.

 

DPS Staff

Quick links and info for DPS employees. more

Great Things are Happening

Why choose Dayton Public Schools? more

Calendar