School Closing Procedures
The decision to close school due to inclement weather is a very difficult and serious undertaking. When deciding whether to close schools, factors that are taken into consideration include:
- Amount and type of precipitation;
- Weather forecasts (start and stop times);
- Ability to clear parking lots and sidewalks around schools;
- Street (highway, thoroughfare and residential), and bus stop conditions;
- Freezing rain and the effect on roads, power lines and tree limbs;
- Wind and wind chill; and,
Members of the DPS weather team closely monitor local forecasts at first announcement of a storm front. At all times the safety of students and staff is the basis for determining the cancellation of school.
The condition of all roads is also considered. There will be times when the regular buses cannot travel on all roads because of large accumulations of snow, or because of certain drifting patterns in some areas of the district. Main roads, over time, may be cleared after a morning snowfall, but our residential streets often remain hazardous beyond those early hours when buses deliver our children to school.
In most situations, the decision to close schools will be made by 4:30 a.m. When schools are closed for the day, all extra-curricular activities and field trips are canceled. Decisions concerning athletic events will be made with input from the district athletic director. Notification of school closings because of inclement weather will posted to the Dayton Public Schools Facebook page, and shared on Twitter, Instagram and the DPS website, as well as sent to the following radio and TV stations:
Stations that announce DPS closings
• WHIO – 1290, WDAO – 1210, WING – 1410
- WDPS – 89.5,
- WRNB – 92.1,
- WDKF – 94.5,
- WLQT – 99.9,
- WROU 92.5,
- WMMX – 107.7,
- WTUE – 104.7,
- WYSO – 91.3,
- WGTZ – 92.9,
- WDHT – 102.9,
- WMUB – 88.5
- DPS TV – Channel 21 or 5.105 (Time Warner Cable subscribers),
- WDTN – Channel 2,
- WHIO – Channel 7,
- WBDT/CW Channel 13 (Time Warner),
- WKEF – Channel 22, FOX TV – Channel 45
Dayton Public Schools Website
We ask that you do not call the school or the media concerning cancellations. Please listen to the above stations or check our website for information about school closings. If you have any questions or concerns regarding these procedures, please contact the Office of Safety and Security, 542-7000.
We appreciate your cooperation and understanding when school cancellations occur.
WEATHER-RELATED SCHOOL CLOSINGS
Frequently Asked Questions
Why doesn’t DPS issue delays? Why are we only “open” or “closed”?
The number of students we transport (more than 11,000), combined with many routes and different school schedules, make it impossible for DPS to issue a two-hour delay, like surrounding suburban districts.
DPS bus drivers run nearly 1,000 total routes each day, with a combination of public, charter and parochial students delivered to some 64 schools around the city. The complexity of those routes, coupled with different bell schedules, means we must be open or closed.
What is the process for deciding if schools are open or closed because of snow and/or ice or other extreme weather conditions?
The DPS weather team closely monitors local forecasts, and consults with local meteorologists. In predawn hours, members are driving on sections of city streets, in residential areas where our buses must travel to get to our students. Those road conditions are assessed by the chief operating officer, and administrators from our transportation and grounds departments.
By 4:30 a.m., the strategic communication director is notified of the decision or asked to stand by. If a decision is made to close schools, the strategic communication director contacts local news media, the DPS switchboard operator, and our DPS-TV station to make the announcement public. The chief operating officer and members of the weather team begin a phone tree to contact principals and central office administrators.
The main roads were clear, but DPS canceled school anyway. Why?
Over time, main roads may be cleared after a morning snowfall, but our residential streets often remain hazardous beyond the early hours when buses deliver our children to school.
How can I find out if schools are closed?
When severe weather is in the forecast, your most complete source of detailed information is DPS TV (TimeWarner Channel 21) and the DPS Facebook page. Those outside our viewing area are advised to tune in to your favorite television or radio station for a list of closings. You also may log on to our DPS website, or you may call our switchboard at 542-3000 and listen to the recorded message for any details about DPS school closings.
If schools are closed, are evening or weekend activities canceled?
If DPS schools are closed, all evening activities are most likely canceled, as well. However, some events – such as athletics – still may be held. And, depending on the weather forecast, some weekend events also may go on as planned.
DPS TV (Time Warner Cable Channel 21) will run notices about activity cancellations or availabilities whenever they are received; most TV and radio stations announce only cancelations.