Vendor Registration Info

Interested in becoming a vendor with Dayton Public Schools? Please review our process for registering new vendors (below).

Need to update your vendor information? See here.

  1. Visit the DPS Vendor Registration link here.
  2. If you are a new vendor trying to establish or do business with DPS, click New Vendor.
  3. Current vendors will select “Update Vendor Information” at the top of the form and provide the appropriate vendor number.  This  vendor number can be obtained from a DPS purchase order, check, or by emailing DPS Purchasing.
  4. Enter this vendor number in the appropriate space on the form.
  5. Enter the formal name of your business (the name entered on the W9); if you are in an independent contractor, enter your name in the following form:  last name, first name  title or suffix
  6. Enter complete address for the main company location.
  7. Enter phone number of person/department that handles firm’s customer service.
  8. Enter company’s federal tax identification number; if none, enter social security number of majority owner of firm.
  9. Enter firm’s website URL
  10. Select the “Ownership” type for the company
  11. If purchase orders processing address same as above, click yes.  If not, enter address of purchase order processing office.
  12. Enter fax number of person/department that receives purchase orders.**
  13. Enter name of contact person/sales rep for DPS purchase orders.**
  14. Enter email address of person/department that is responsible for purchase order processing.**
  15. Certifications – Please select all applicable certifications held by the firm (and attach appropriate certifications).
  16. Gender – choose appropriate gender for majority owner of the firm.
  17. Ethnic Code – choose appropriate ethnic code for majority owner of the firm.
  18. NIGP Code – follow steps below to choose appropriate NIGP codes:
    • Click on down arrow key and select category from listed choices
    • This will populate classifications within selected category, click down arrow key and select appropriate “class”
    • To select additional classes, hit the “add class” button to the right of this field until all appropriate classes selected
    • To select additional categories, follow steps a thru c above.
  19. Hit the submit button to complete the registration process. A registration number will be provided upon completion of the electronic form.  Please retain his information for future use.  

Updating information

All new vendors or current vendors registering a name change must provide a current W9. The W9 form can be downloaded and submitted to simultaneously. Please reference the DPS Registration number to ensure that the W9 is associated with the correct registration and help to expedite the process.

Please email questions to

Online Vendor Registration Instructions (PDF)
W9 Form (PDF)
To fill out W9 form online 
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